Administrative Manager
University of Wisconsin - Milwaukee
Position Number: 02349681
Introduction (Description of School/College/Dept/Program)
Job Summary
The Assistant Director supports the Director of the Center for Water Policy. The Center brings together teams of faculty, postdocs, graduate and law students, and undergraduates to produce academic articles, reports, policy briefs and communications. The Center's mission is to provide interdisciplinary solutions to resolve regional, national and international problems related to the protection, restoration and conservation of freshwater resources. Assistant Director will provide support to the Director in positioning the Center for Water Policy, the School of Freshwater Sciences, and University of Wisconsin-Milwaukee as a national and international center of excellence in addressing water policy issues, research and innovation. The Assistant Director will be responsible for managing the administration, financials, budget and human resources for the Center, research and prepare materials for extramural support and sponsorships, coordinate communications and outreach for the Center and support collaborative initiatives to promote science-based, sustainable water policies within the Great Lakes region and beyond.
Responsibilities:Program and strategy support - 20%
- Engages in planning and identifying water policy priorities with the Director to shape the Center for Water Policy's (CWP) strategic direction
- Provides administrative and strategic support to the Advisory Board
- Manages process and distribution of awards for the Fellows and Water Policy Scholars and other Center programs
Administrative, development, financial and human resources management - 50%
- Assists with establishment of goals and priorities for the annual budget for all revenues and expenditures
- Manages the Center budget, ensuring resources are allocated in a fashion that is aligned with the mission and goals of the Center and, in the case of grant or philanthropic support, complies with the grantor or donor intent
- Assists the Director with supervising CWP staff, including postdocs, student researchers and interns
- Researches and prepares materials for extramural funding for the Center's priorities, such as grant applications and reports
- Prepares reports and assessments of all Center related activities for the Director
- Prepare summaries of key CWP related activities suitable for campus/public viewing
- Prepare required reports to government and private funders
- Acts as liaison to UWM administration and human resources, including navigating UWM databases, processes, and compliance requirements
- Helps develop processes and procedures to improve the Center
- Ensures that related policies, procedures and standards are maintained
Outreach and communication - 20%
- Coordinate outreach to water policy community and support opportunities for the CWP to participate in public discussions and development of water policy
- Support collaborations with faculty and staff in the School of Freshwater Sciences and other public and private institutions, including coordinating with the Freshwater Collaborative of Wisconsin
- Support CWP's leadership of the UW System Water Policy Network
Other-10%
- Other duties as assigned by the Director.
Minimum Qualifications
- 3 years of management, budget, or development experience
- Bachelor’s degree
Preferred Qualifications:
- Advanced degree: E.g., MBA, MS, JD, PhD
- 5 years of management, budget, or development experience
- Experience that demonstrates ability to support work environment that embraces DEI, collaboration, ethical behavior, and team building
- Record of progressively responsible leadership and administrative experience, including personnel recruitment, employee management and budget preparation and management
- Engagement with donors through personal contact, as well as supporting grant writing and reporting
- Experience navigating complex institutional processes and databases to accomplish organizational priorities
- Demonstrated record of successful collaboration with multiple partners both academic and non-academic
- Demonstrated success in program management including carrying out coordinated organization, direction and implementation of projects and activities to achieve defined deliverables and outcomes
- Demonstrated ability to work successfully with advisory boards and/or governance bodies
- Passion for protecting, conserving and restoring freshwater
Application Instructions
If interested, you must submit a letter of application that addresses the professional level work experience as it relates to all required and preferred qualifications, a resume, and a list of three professional references with contact information to include postal addresses, e-mail and phone numbers. For this position applicants are required to apply online. UWM will not consider paper, e-mailed or faxed applications.
In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.
Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message \“Your application has been submitted\” is displayed and you receive a confirmation number.
Legal Notices
AA/EO Statement
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
Reasonable Accommodations
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of \“final candidates\” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
To apply, please visit: https://apptrkr.com/4300138